Terms & Conditions
1. DEFINITIONS
1.1 “Parent” means a parent or legal guardian who will be responsible for the payment of fees and who is the contracting party to this agreement.
1.2 “Worksop Town Academy” means Evolution Soccer Ltd., with whom you have entered into this agreement.
1.3 “Training” means the duration of the training block you have signed up to upon registering
1.4 “Fee” means the monetary cost as specified during booking.
1.5 “Coach” means the individual(s), employed by Evolution Soccer Ltd. Whilst every effort will be taken to maintain the consistency of the Coaches during the season, Worksop Town Academy retain the right to change the coaching staff where necessary.
1.6 “Venues” or “Premises” means the premises where the Season takes place. The address of the Premises is Worksop Town FC, Babbage Way, Worksop, S80 1UJ
1.7 “Player” means the child attending the Training, whose details are specified by the Parent or carer on the registration form.
1.8 When we use the words "writing" or "written" in these terms, this includes email.
1.9 “Terms” means the terms and conditions set out in this document and any special terms and conditions agreed in writing by Worksop Town Academy and the parent.
2. ACCEPTANCE OF TERMS AND CONDITIONS
2.1 All agreements relating to the Training provided by Worksop Town Academy to the child are subject to these terms to the exclusion of all other terms and conditions.
2.2 No changes or addition to the terms shall be binding unless agreed in writing by Worksop Town Academy and the parent.
2.3 The terms shall be deemed to have been accepted by the parent upon payment of the initial fees paid online upon registering the child.
3. FEES AND PAYMENTS
3.1 The parent shall pay the Training fees as indicated upon registering the child online.
3.2. The player’s attendance to the Training will start on the date you registered the child and paid the fees and last until the end of the training block.
3.3 The contract will continue until the end of the Training block unless it is ended in accordance with clauses 6 and/or 7 below and/or by written agreement between the Parent and Worksop Town Academy.
3.4 At the end of the Training Block, renewal of the contract for the next Training block will be communicated via email.
3.3 The fee is non-refundable under any circumstances except with the prior written agreement of Worksop Town Academy and/or if clauses 6 and/or 7 below apply.
3.4 Your Training fees will be payable for the duration of the Training block, regardless of whether or how much you make use of the training/competition.
3.5 Any changes in the rate of VAT will be passed on. If the rate of VAT changes whilst you are a member, we will adjust the rate of VAT that you pay, and this will result in a change to your membership fees.
3.6 We can change your fees at any time for any reason stated in clauses 9.3 or 9.4 below by giving you at least 30 days' notice in writing. If you do not want to pay the changed fee, you can cancel your contract by giving us written notice to cancel at any time before the change in fee comes into force. If you do give us notice to cancel you will continue to be charged the previous fee until that notice of cancellation takes effect.
3.7 You will be charged a fee of £25.00 for every and all missed payment deadlines, to cover our administration costs.
3.8 Any missed or late payments will result in the player not being permitted to participate again at either training or competition until all outstanding fees have been cleared.
3.9 For any unpaid fees passed 31 days, with no written communication between us coming to an agreement regarding fees, you will be in breach of our contract as per 3.2, and we will pass this on to a third-party debt collection agency and the player will be released from the academy.
4. OUR OBLIGATIONS
4.1 Worksop Town Academy agrees to the following;
4.1.a) deliver training sessions as advertised when signing up on the days outlined with the exception of:
4.1.a.iii) if classes are cancelled due to an “Act of God” (extreme weather conditions, earthquakes etc.) strikes, terrorist activity or where local authorities/public guidance suspend for health or other reasons. No refunds will be provided for any of the reasons in this item (4.1.a.iii)
4.1.a.iv) if a session is cancelled due to staff illness or other absence and we have been unable to provide cover. In this case a refund will be offered for the missed session.
4.1.b) Organise & arrange all academy fixtures and tournament entry if applicable
4.1.c) Provide all training equipment & facilities for football session delivery
4.1.d) Communicate all information quickly & effectively to all academy players & parents of events outside of the weekly schedule as well as any postponed or cancelled training sessions or fixtures. Such communication would be via email and/or HEJA.
4.2 We reserve the right to amend or change the training or games schedules and notice will be given via communication as soon as possible as outlined in 4.1.g above.
5. ENDING THE CONTRACT
6.1 Your rights to end the contract. Where you have a good reason for ending the contract. You may end the contract between us by giving us no less than 30 days' written notice at any time if;
6.1.a) we tell you that we are making a permanent material change to the facilities or the location of the premises under clause 9.1 and you reasonably consider that the change is materially detrimental to you.
6.1.b) we tell you that we are changing these terms and you reasonably consider that the change is detrimental to you
6.1.c) we tell you that we are changing your fees under clause 3.6 and you don't want to pay the increased fee
6.1.d) we commit a serious breach of any provision of these terms
6.1.e) your financial situation becomes significantly worse than it was at your Joining Date, so continuing to pay your fees is unaffordable for you. In this case you must be able to provide to us reasonable evidence of this.
6.1.f) you permanently move away from the area in which the Premises is based, such that travelling to training would take longer than 90 minutes, and you can provide reasonable evidence of this to us.
6.1.g) if a player suffers an injury or illness which prevents them from being able to participate in training for the forseeable future or the duration of the remainder of the Training Block. Evidence of this must be provided in writing by a doctor or other medical professional.
6.1.h) Where you have another good reason for ending the contract at the discretion of Worksop Town Academy and agreed by both parties in writing.
6.2 You can cancel your membership within 14 days of your Joining Date (referred to as the "cooling off period") without giving a reason. If you want to exercise this right to cancel, please let us know in the following way: by emailing us at info@worksoptownacademy.co.uk
6.3 If you cancel during the cooling off period as outlined in 6.2 above, we will refund all payments received from you, minus any training sessions and fixtures that have passed prior to your notice to cancel.
6.4 If you are not ending the contract for one of the reasons set out in clauses 6.1, your contract will end 30 days after you give us notice in writing of your intention to end the contract. In that case, we will charge you a termination fee. The termination fee will not be any more than your membership fees for the remainder of your Training Block, and less any costs we save and the benefit to us in receiving payment early.
7. FREEZING YOUR CONTRACT
7.1 Freezing of your contract will only be permitted in exceptional circumstances outlined in the clauses in 7.2 below. Freezing your contract would take place effective from the date you informed Worksop Town Academy. Any training sessions and fixtures remaining in that month from the date you informed us will be deducted from your fees once the contract is unfrozen. If the contract is never unfrozen, and instead terminated as per clause 6, no refund will be given.
7.2 Reasons for freezing your contract;
7.2.a) if a player is temporarily unable to train for a period of 3 weeks or more due to injury or illness, the contract may be frozen for a period of 1 month, so long as written evidence of this has been provided by a doctor or other medical professional. Should the player still be unable to train due to injury or illness in subesquent months, written evidence by a doctor or other medical professional must be provided, and with an expected duration of absence from such physical activity. Any injury or illness that is expected to prevent the player from training for longer than 2 consecutive months, as per clause 7.5, will be reviewed on a case by case basis and at the discretion of Worksop Town Academy.
7.2.b) Where you have another good reason for temporarily freezing the contract at the discretion of Worksop Town Academy, usually with reasonable written evidence for the reason, and agreed by both parties in writing.
7.3 Holidays are not a permitted reason for freezing your contract.
7.4 Personal financial circumstances are not a permitted reason for freezing your contract. In this circumstance the contact might be eligible for termination under clause 6.1.e above.
7.5 Freezing of contacts will only be permitted for a duration of 2 consecutive months. Thereafter the contract will either (i) be reinstated and fees will continue to be paid once again on the 1st of the 3rd month after the initial freezing, (ii) the contract terminated under one of the clauses listed in 6.1 above. In the case of subsequent termination, any missed training sessions/fixtures that were remaining in the first month of your notice of freezing will not be refunded.
7.6 A maximum of two instances of freezing of a contract will be permitted in any one season.
8. CODES OF CONDUCT
8.1 General rules of conduct. You agree that you will, and (if relevant) any guests that accompany you onto the premises will:
8.1.a) show consideration for other members, their guests and all staff at the premises
8.1.b) not use inappropriate, abusive, offensive or foul language
8.1.c) not behave in a way that is inappropriate, violent, offensive or threatening to any other member, their guests or the staff on the premises
8.1.d) not bring, use or be under the influence of illegal drugs in any part of the premises
8.2.e) not be drunk in or about the premises
8.3.f) not behave in an anti-social or disruptive manner, including but not limited to, inappropriate or threatening behaviour, misuse of equipment or sexual or illegal activities
8.2 Parent’s code of conduct:
Good conduct not only prevents incidents and allegations but also helps to highlight any conduct that is unsafe or may bring the club into disrepute. Those associating themselves with Worksop Town Academy should:
8.2.a) Be professional and maintain the highest standards of behaviour at all times towards your child, other academy players, coaching & management staff as well as match officials and opposition players & staff - aggressive behaviour and language, including swearing, will not be tolerated in any circumstance
8.2.b) Recognise the trust placed in you by your child to help support their development and to support Worksop Town Academy in creating a safe, fun and developmental learning environment for such development to take place
8.2.c) Understand that if your child develops a behavior-related problem that repeatedly disrupts practice and/or games, it is your responsibility as the Parent to work with the coach to resolve the problem
8.2.c) Do your very best to make football fun for your child and his teammates and understand that your actions and behaviors play a part in such enjoyment
8.2.d) Not confuse the player by giving instruction during training or fixtures
8.2.e) Be supportive of the Worksop Town Academy programme and ensure that any communication is constructive and delivered via the appropriate channels (i.e. via email at info@worksoptownacademy.co.uk). As a member of the Worksop Town Academy community you understand that how, what and where I communicate should not bring the programme into disrepute
8.2.f) Represent the football club and its community in a positive manner both in person and online. No feedback or concerns will be aired publicly by any parent or guardian via any academy communication platform including Heja, and all social media channels. If support is required then this is done so via the club email account; FAO Academy Director Laurie Griffin at info@worksoptownacademy.co.uk
8.3 Player’s code of conduct:
The Player agrees to;
8.3.a) work hard towards attaining your personal goals and those of the team
8.3.b) be a team player and contribute to the building of a positive team environment
8.3.c) cooperate with and respect your team mates and coaches
8.3.d) attend and participate in all possible training sessions
8.3.e) arrive on time to all sessions and games – if you can’t be on time, inform staff as soon as possible
8.3.f) give staff as much notice as possible if you cannot make a session for any reason
8.3.g) understand that as a team, we all are expected to respect all match officials, coaches and fellow competitors. Our manners, conduct and language directly reflect our team mates, coaches and Worksop Town FC. We all need to behave in a way that makes us proud as a unit.
8.3.h) adhere to the Worksop Town FC site rules & regulations at all times
8.3.i) adhere to all CV-19 guidelines at all times
9. OUR RIGHTS TO TERMINATE AND/OR MAKE CHANGES TO THIS CONTRACT
9.1 Any actions, conducted by parents, player, carer or guest, which breach the codes of conduct outlined in 8.1-8.3 above may result in the player’s immediate release from the Academy and ending of the contract. In this instance, no refund for the remaining sessions/fixtures in that month will be applicable.
9.2 If the premises closes or becomes unusable in circumstances we did not plan or foresee (for example if there is extensive damage to the premises or the area around it), we can end the contract
immediately by giving you notice. If we decide to close due to business or operational reasons, we can end the contract by giving you at least 30 days' notice in writing.
9.3 We may make changes to the service we provide or to the terms of the contract, including fees, for any of the following reasons;
9.3.a) we may change, remove, or improve or add to our service at our discretion as this ensures we respond to customer needs and remain competitive
9.3.b) the cost to us of providing the facilities or other costs associated with running our business increase (for example, we have to pay third parties more to provide services or goods to us)
9.3.c) to introduce new charges where the cost of running our business increases
9.3.d) we reorganise the way we structure or run our business
9.3.e) other valid legal or regulatory reasons
9.4. Other reasons for changes. We are provided access to the facilities of Worksop Town FC on an ongoing basis and we cannot foresee what may change in the future. This means we may need to make changes for reasons other than those set out above.
10. TIMETABLE
10.1 Training sessions will take place as detailed on the website. Though there are no scheduled changes in the foreseeable future, we reserve the right to amend this at any time.
10.2 If permanent changes are made to the timetable, and you do not wish to continue your contract with us due to this, termination of the contract may occur as per clause 6.
11. EXCLUSION OF LIABILITY
11.1 Except in the case of fraud Worksop Town Academy, its coaches, servants, employees or agents accept no responsibility under any circumstances for any loss (consequential or otherwise), damage, expense or delay suffered or incurred by the Parent, the Player or any other party arising directly or indirectly or in any way connected with the attendance of the Player at the Season (or any part of it) or any other act or omission on the part of Worksop Town Academy Academy or agents even if such act or omission is negligent.
11.2 The Parent agrees (for and on behalf of the Parent and the Player) that any claim by the Parent or the Player against Worksop Town Academy or any coach, employee or agent of Worksop Town Academy must be brought within 60 days of the event that gave rise to such claim made thereafter shall be time-barred.
11.3 The Parent acknowledges, warrants and undertakes (for and on behalf of the Parent and the Player) that the maximum aggregate liability of Worksop Town Academy to the Parent and/or Player under these terms shall not exceed the Fee.
11.4 All warranties and conditions whether implied by statute or otherwise are excluded from this contract provided that nothing in this contract shall restrict or exclude liability for death or personal injury caused by the negligence of Worksop Town Academy, its coaches, servants, employees or agents or affects the statutory rights of the parent or pupil.
12. GENERAL
12.1 These Terms constitute the entire agreement between the parties hereto and supersede all prior agreements and understandings between the parties. It is agreed that no statement, promise or inducement whether written or oral alleged to have been made by either party and which is not contained herein shall be binding or form part of this agreement.
12.2 This entire agreement shall be governed by English Law and shall fall under English jurisdiction.