Elite Academy
Terms & Conditions
Registration of a player under written contract (2023/24)
1. DEFINITIONS
1.1 “Parent” means a parent or legal guardian who will be responsible for the payment of fees and who
is the contracting party to this agreement.
1.2 “Worksop Town Academy” means Evolution Soccer Ltd., with whom you have entered into
this agreement.
1.3 “Season” means the duration of the season you have been invited to attend, which in this case runs
from 01.08.23 to 31.07.24.
1.4 “Fee” means the monetary cost per season as specified in 3.1.
1.5 “Coach” means the individual(s), employed by Evolution Soccer Ltd. Whilst every effort will be taken
to maintain the consistency of the Coaches during the season, Worksop Town Academy retain the right
to change the coaching staff where necessary.
1.6 “Venues” or “Premises” means the premises where the season’s training sessions take place
unless stated otherwise. The address of the Premises is Worksop Town FC, Babbage Way,
Worksop, S80 1UJ
1.7 “Player” means the child attending the Season, whose details are specified by the Parent or
carer on the registration form.
1.8 When we use the words "writing" or "written" in these terms, this includes email.
1.9 “Terms” means the terms and conditions set out in this document and any special terms and
conditions agreed in writing by Worksop Town Academy and the parent.
2. ACCEPTANCE OF TERMS AND CONDITIONS
2.1 All agreements relating to the Season provided by Worksop Town Academy to the child are
subject to these terms to the exclusion of all other terms and conditions.
2.2 No changes or addition to the terms shall be binding unless agreed in writing by Worksop Town
Academy and the parent.
2.3 The terms shall be deemed to have been accepted by the parent upon payment of your initial fee
as outlined in 3.1a or 3.1b taken on or before 01.08.23 by or on behalf of the Parent.
3. FEES AND PAYMENTS
3.1 The parent shall pay the Season fees as 12 monthly installments of £68.99, or pro-rata from the
agreed start date for those joining part-way through the season.
3.2 Fees shall be paid via direct debit.
3.2. The player’s attendance to the season will start on your joining date, or on 01.08.23 whereby you
will enter into a 12-month contract with Evolution Soccer Limited as an Initial Fixed Term. You cannot
cancel your contract within the initial Fixed Term, which is 12-months from 1st August 2023, unless
clauses 6 and/or 7 below applies. If you do cancel your contract in the Initial Fixed Term you will breach
the contract between us.
3.3 The contract will continue until the end of the initial fixed term unless it is ended in accordance with
clauses 6 and/or 7 below and/or by written agreement between the Parent and Worksop Town
Academy.
3.4 At the end of the Initial Fixed Term, renewal of the contract for the subsequent season will be
by invitation only and at the discretion of Worksop Town Academy.
3.3 The fee is non-refundable under any circumstances except with the prior written agreement of
Worksop Town Academy and/or if clauses 6 and/or 7 below apply.
3.4 Your season fees will be payable for the duration of the season, regardless of whether or how much
you make use of the training/competition.
3.5 Any changes in the rate of VAT will be passed on. If the rate of VAT changes whilst you are a
member, we will adjust the rate of VAT that you pay, and this will result in a change to your membership
fees.
3.6 We can change your fees at any time for any reason stated in clauses 9.3 or 9.4 below by giving
you at least 30 days' notice in writing. If you do not want to pay the changed fee, you can cancel your
contract by giving us written notice to cancel at any time before the change in fee comes into force. If
you do give us notice to cancel you will continue to be charged the previous fee until that notice of
cancellation takes effect. If you are still in your Initial Fixed Term, any notice of cancellation you give
following a proposed increase in membership fees will not take effect until the end of your Initial Fixed
Term, and we will honour the previous fees until the end of your Initial Fixed Term.
3.7 Your membership fees will be payable by either direct debit or via a valid debit card subscription. If
a payment has been cancelled or has failed, you will be charged a fee of £25.00 for every and all
missed payments, to cover our administration costs.
3.8 Any missed or late payments will result in the player not being permitted to participate again
at either training or competition until all outstanding fees have been cleared.
3.9 For any unpaid fees passed 31 days, with no written communication between us coming to an
agreement regarding fees, you will be in breach of our contract as per 3.2, and we will pass this on to a
third-party debt collection agency and the player will be released from the academy.
4. OUR OBLIGATIONS
4.1 Worksop Town Academy agrees to the following:
4.1.a) deliver 2 x training sessions per week to all academy age groups on the days outlined in
the Timetable provided in Section 10 with the exception of:
4.1.a.i) if there is a National Bank Holiday on the same day that your training is scheduled
4.1.a.ii) the period from 22.12.23 to 02.01.24 named “The Christmas Period”
4.1.a.iii) if classes are cancelled due to an “Act of God” (extreme weather conditions,
earthquakes etc.) strikes, terrorist activity or where local authorities/public guidance
suspend for health or other reasons. No refunds will be provided for any of the reasons in
this item (4.1.a.iii)
4.1.a.iv) if a session is cancelled due to staff illness or other absence, we will provide a
refund for the amount of £4.00 for every session missed by way of a discount from the
following month’s fees.
4.1.a.v) Worksop Town FC first team take priority over use of the pitch and should there be
any fixture or event involving the first team then any and all sessions will be cancelled on
this specific date only. No refund will be offered for such a cancelation however an
alternative session will be provided matching or exceeding the missing training hours
before the end of the season
4.1.c) provide at least two in depth player performance reviews per Season
4.1.d) Organise & arrange all academy fixtures and tournament entry
(4.1.d.i) For U8-U12: these will be entered into a Foundation Phase games programme
organised by Worksop Town Academy. These fixtures will take place on Saturdays either
home or away. There will be a minimum of x10 tournaments per season played at home
(4.1.d.ii) For U13 & U14: these will be entered into the Junior Premier League programme.
These fixtures will take place on Saturdays either home or away.
(4.1.d.iii) For U15-U17: these will be entered into the Notts Youth Football League. These
fixtures will take place on Saturdays either home or away.
(4.1.d.iv) For U7: players of this age group will not be entered into a specific games
programme, with the focus being primarily on development. However, U7 players
may be asked to step up and represent a higher age group if all parties are in
agreement.
(4.1.d.v) Venues: “Home” venues may either be at Worksop Town FC (full address in 1.6)
or at Worksop College, Cuthbert’s Avenue, S80 3AP.
(4.1.d.vi) Wherever possible parents & guardians should advise Worksop Town Academy
staff of their player’s attendance at training sessions and games no later than 48
hours prior. Worksop Town Academy appreciates that this is not always possible
however the support of parents to assist coaching staff in the planning &
preparation of their delivery is much appreciated.
4.1.e) Provide all training equipment & facilities for football session delivery
4.1.f) Provide a pre-season camp, which runs Monday to Friday 9:00am-1:00pm, and is
scheduled for the week commencing 21st-23rd August 2023
4.1.g) Communicate all information quickly & effectively to all academy players & parents of
events outside of the weekly schedule as well as any postponed or cancelled training sessions
or fixtures. Such communication would be via email and/or via a communication app.
4.2 We reserve the right to amend or change the training or games schedules and notice will be given
via communication as soon as possible as outlined in 4.1.g above. Parents should understand that due
to the nature of football that sometimes fixtures/events may change at short notice.
5. PLAYER KIT
5.1 By agreeing to these terms you agree to purchase Worksop Town Academy Players Kit, as a
minimum this will be a playing shirt and a training shirt along with black shorts & socks.
5.2 Worksop Town Academy kit will be purchased via a third party, and we accept no responsibility
for any issues with Player kit such as delays or stock issues.
5.3 All Worksop Town Academy players must understand that by wearing club kit they are
representing the club whether on or off the pitch. Any reports of poor behaviour whilst wearing
Worksop Town Academy attire in the community will result in disciplinary action as deemed
appropriate by the Academy Director
6. ENDING THE CONTRACT
6.1 Your rights to end the contract. Where you have a good reason for ending the contract. You may
end the contract between us by giving us no less than 30 days' written notice at any time, such notice to
expire on the last day of the following month (including during the Initial Fixed Term or a Subsequent
Fixed Term) if:
6.1.a) we tell you that we are making a permanent material change to the facilities or the location
of the premises under clause 9.1 and you reasonably consider that the change is materially
detrimental to you.
6.1.b) we tell you that we are changing these terms and you reasonably consider that the
change is detrimental to you
6.1.c) we tell you that we are changing your fees under clause 3.6 and you don't want to pay the
increased fee
6.1.d) your financial situation becomes significantly worse than it was at your Joining Date, so
continuing to pay your fees is unaffordable for you. In this case you must be able to provide to us
reasonable evidence of this.
6.1.e) you permanently move away from the area in which the Premises is based, such
that travelling to training would take longer than 90 minutes, and you can provide
reasonable evidence of this to us.
6.1.f) if a player suffers an injury or illness which prevents them from being able to participate in
training for the forseeable future or the duration of the remainder of the Season. Evidence of this
must be provided in writing by a doctor or other medical professional.
6.1.g) if a player that has previously frozen their contract due to being selected to trial for an EFL
or Premier League club, as per clause 7.2.b, and has been accepted by the EFL or Premier
League Club on a permanent basis or for the remainder of the Season. Termination of contract
for this reason will only be permitted if the steps outlined in clause 7.2.b have been followed prior
to this.
6.1.h) Where you have another good reason for ending the contract at the discretion of
Worksop Town Academy and agreed by both parties in writing.
6.2 You can cancel your membership within 14 days of your Joining Date (referred to as the "cooling
off period") without giving a reason. If you want to exercise this right to cancel, please let us know in
the following way: by emailing us at enquiries@worksoptownacademy.co.uk
6.3 If you cancel during the cooling off period as outlined in 6.2 above, we will refund your fee
pro-rata from the date you write to us.
6.4 If you are not ending the contract for one of the reasons set out in clauses 6.1, your contract will
end 30 days after you give us notice in writing of your intention to end the contract. In that case, we will
charge you a termination fee. The termination fee will not be any more than your membership fees for
the remainder of your Initial Fixed Term, and less any costs we save and the benefit to us in receiving
payment early.
7. FREEZING YOUR CONTRACT
7.1 Freezing of your contract will only be permitted in exceptional circumstances outlined in the clauses
in 7.2 below. Freezing your contract would take place effective from the date you informed Worksop
Town Academy. Any training sessions and fixtures remaining in that month from the date you informed
us will be deducted from your fees once the contract is unfrozen, pro-rata from the date your fees were
frozen. If the contract is never unfrozen, and instead terminated as per clause 6, no refund will be
given.
7.2 Reasons for freezing your contract;
7.2.a) if a player is temporarily unable to train for a period of 3 weeks or more due to injury or
illness, the contract may be frozen for a period of 1 month, so long as written evidence of this
has been provided by a doctor or other medical professional. Should the player still be unable to
train due to injury or illness in subsequent months, written evidence by a doctor or other medical
professional must be provided, and with an expected duration of absence from such physical
activity. Any injury or illness that is expected to prevent the player from training for longer than 2
consecutive months, as per clause 7.5, will be reviewed on a case by case basis and at the
discretion of Worksop Town Academy.
7.2.b) if a player has been selected to trial for an EFL or Premier League club, the contract
between us may be put on hold for the duration of their 8 week trial. Evidence of this trial must
be provided by way of a signed YD-8 form from the club stating their intention to take the player
on trial. If this trial results in a signing by the EFL or Premier League Club, then the policy
outlined in clause 6.1.h will apply.
7.2.b) Where you have another good reason for temporarily freezing the contract at the
discretion of Worksop Town Academy, usually with reasonable written evidence for the
reason, and agreed by both parties in writing.
7.3 Holidays are not a permitted reason for freezing your contract.
7.4 Personal financial circumstances are not a permitted reason for freezing your contract. In this
circumstance the contact might be eligible for termination under clause 6.1.e above.
7.5 Freezing of contacts will only be permitted for a duration of 2 consecutive months. Thereafter the
contract will either (i) be reinstated and fees will continue to be paid once again on the 1st of the 3rd
month after the initial freezing, (ii) the contract terminated under one of the clauses listed in 6.1 above.
In the case of subsequent termination, any missed training sessions/fixtures that were remaining in the
first month of your notice of freezing will not be refunded.
7.6 A maximum of two instances of freezing of a contract will be permitted in any one season.
8. CODES OF CONDUCT
8.1 General rules of conduct. You agree that you will, and (if relevant) any guests that accompany you
onto the premises will:
8.1.a) show consideration for other members, their guests and all staff at the premises
8.1.b) not use inappropriate, abusive, offensive or foul language
8.1.c) not behave in a way that is inappropriate, violent, offensive or threatening to any other
member, their guests or the staff on the premises
8.1.d) not bring, use or be under the influence of illegal drugs in any part of the premises
8.2.e) not be drunk in or about the premises
8.3.f) not behave in an anti-social or disruptive manner, including but not limited to, inappropriate
or threatening behaviour, misuse of equipment or sexual or illegal activities
8.2 Parent’s code of conduct:
Good conduct not only prevents incidents and allegations but also helps to highlight any conduct that is
unsafe or may bring the club into disrepute. Those associating themselves with Worksop Town
Academy should:
8.2.a) Be professional and maintain the highest standards of behaviour at all times towards your
child, other academy players, coaching & management staff as well as match officials and
opposition players & staff - aggressive behaviour and language, including swearing, will not be
tolerated in any circumstance
8.2.b) Recognise the trust placed in you by your child to help support their development and to
support Worksop Town Academy in creating a safe, fun and developmental learning
environment for such development to take place
8.2.c) Understand that if your child develops a behavior-related problem that repeatedly disrupts
practice and/or games, it is your responsibility as the Parent to work with the coach to resolve
the problem
8.2.c) Do your very best to make football fun for your child and his teammates and understand
that your actions and behaviors play a part in such enjoyment
8.2.d) Not confuse the player by giving instruction during training or fixtures
8.2.e) Be supportive of the Worksop Town Academy programme and ensure that any
communication is constructive and delivered via the appropriate channels (i.e. via email at
enquiries@worksoptownacademy.co.uk). As a member of the Worksop Town Academy
community you understand that how, what and where I communicate should not bring the
programme into disrepute both physically and online
8.2.f) Represent the football club and its community in a positive manner both in person and
online. No feedback or concerns will be aired publicly by any parent or guardian via any
academy communication platform including online communication apps, and all social media
channels. If support is required then this is done so via the club email account; FAO Academy
Director Laurie Griffin at enquiries@worksoptownacademy.co.uk
I confirm that I have read and agree to the above code of conduct.
Signed (parent) .......................................... Date: ...........................
Print Name: ...............................................
8.3 Player’s code of conduct:
The Player agrees to;
8.3.a) work hard towards attaining your personal goals and those of the team
8.3.b) be a team player and contribute to the building of a positive team
environment
8.3.c) cooperate with and respect your teammates and coaches
8.3.d) attend and participate in all possible training sessions
8.3.e) arrive on time to all sessions and games – if you can’t be on time, inform staff as soon as
possible
8.3.f) give staff as much notice as possible if you cannot make a session for any reason
8.3.g) understand that as a team, we all are expected to respect all match officials, coaches and
fellow competitors. Our manners, conduct and language directly reflect our team mates, coaches
and Worksop Town FC. We all need to behave in a way that makes us proud as a unit.
8.3.h) adhere to the Worksop Town FC site rules & regulations at all times
8.3.i) adhere to all CV-19 guidelines at all times
I confirm that I have read and agree to the above code of conduct.
Signed (player) .......................................... Date: ...........................
Signed (parent) .......................................... Date: ...........................
9. OUR RIGHTS TO TERMINATE AND/OR MAKE CHANGES TO THIS CONTRACT
9.1 Any actions, conducted by parents, player, carer or guest, which breach the codes of conduct
outlined in 8.1-8.3 above may result in the player’s immediate release from the Academy and ending of
the contract. In this instance, no refund for the remaining sessions/fixtures in that month will be
applicable.
9.2 If the premises closes or becomes unusable in circumstances we did not plan or foresee (for
example if there is extensive damage to the premises or the area around it), we can end the contract
immediately by giving you notice. If we decide to close due to business or operational reasons, we can
end the contract by giving you at least 30 days' notice in writing.
9.3 We may make changes to the service we provide or to the terms of the contract, including fees, for
any of the following reasons;
9.3.a) we may change, remove, or improve or add to our service at our discretion as this ensures
we respond to customer needs and remain competitive
9.3.b) the cost to us of providing the facilities or other costs associated with running our business
increase (for example, we have to pay third parties more to provide services or goods to us)
9.3.c) to introduce new charges where the cost of running our business increases
9.3.d) we reorganise the way we structure or run our business
9.3.e) other valid legal or regulatory reasons
9.4. Other reasons for changes. We are provided access to the facilities of Worksop Town FC on an
ongoing basis and we cannot foresee what may change in the future. This means we may need to
make changes for reasons other than those set out above.
10. TIMETABLE
10.1 Training sessions will take place as detailed in the timetable below. Though there are
no scheduled changes in the foreseeable future, we reserve the right to amend this at any
time.
10.2 If permanent changes are made to the timetable, and you do not wish to continue your
contract with us due to this, termination of the contract may occur as per clause 6.
11. EXCLUSION OF LIABILITY
11.1 Except in the case of fraud Worksop Town Academy, its coaches, servants, employees or agents
accept no responsibility under any circumstances for any loss (consequential or otherwise), damage,
expense or delay suffered or incurred by the Parent, the Player or any other party arising directly or
indirectly or in any way connected with the attendance of the Player at the Season (or any part of it) or
any other act or omission on the part of Worksop Town Academy Academy or agents even if such act
or omission is negligent.
11.2 The Parent agrees (for and on behalf of the Parent and the Player) that any claim by the Parent
or the Player against Worksop Town Academy or any coach, employee or agent of Worksop Town
Academy must be brought within 60 days of the event that gave rise to such claim made thereafter
shall be time-barred.
11.3 The Parent acknowledges, warrants and undertakes (for and on behalf of the Parent and the
Player) that the maximum aggregate liability of Worksop Town Academy to the Parent and/or
Player under these terms shall not exceed the Fee.
11.4 All warranties and conditions whether implied by statute or otherwise are excluded from this
contract provided that nothing in this contract shall restrict or exclude liability for death or
personal injury caused by the negligence of Worksop Town Academy, its coaches, servants,
employees or agents or affects the statutory rights of the parent or pupil.
13. GENERAL
13.1 These Terms constitute the entire agreement between the parties hereto and supersede all
prior agreements and understandings between the parties. It is agreed that no statement, promise or
inducement whether written or oral alleged to have been made by either party and which is not
contained herein shall be binding or form part of this agreement.
13.2 This entire agreement shall be governed by English Law and shall fall under English jurisdiction.